This position is responsible for journey-level administrative, procurement, budgetary policy development and analytical support for the Procurement Department.  In addition, this individual will perform a variety of duties supporting all of Foothill Transit’s activities.  

Responsibilities include, but are not limited to the following:

•  Primarily provide administrative and clerical support in the procurement and contract administration areas, but may support budget preparation and administration, policy development, contract monitoring, and other departmental duties
• Conducts data entry supporting the agency’s vendor relationship database, contract management, and general recordkeeping.
• Maintains overall department records, logs and checklists
• Researches, secures, compares, and evaluates information regarding source of supply, price, quality, availability, terms and conditions, and related information for varied materials, supplies, services, and equipment
• Assists in the organization, planning, and writing of RFQs, IFBs, RFPs and addenda, contract language, and amendments.
• Monitor agency database files and ensure expiration notices are distributed.
• Communicates with vendors and other entities
• Review, approve and process invoices
• Catalogs, orders, organizes and disburses reference and technical materials
• Conducts or assists pre-bid meetings and public bid openings as required
• Handles confidential or legal documents
• Orders materials, supplies, and equipment for the Procurement department
• Performs Other duties as assigned

Essential Knowledge and Abilities:

• Business and computer software applications, including Microsoft Word and Excel
• Experience with database 
• Experience with Microsoft Visio, Microsoft Project 
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
• Exercise judgment and creativity in making decisions
• Think and act independently

Minimum Qualifications:

• Detail-oriented and ability to perform highly repetitive work
• Ability to compile and analyze data
• Communicate effectively orally and in writing

Education and/or Experience:

• Associates degree or two year experience performing basic or entry-level budgeting and administrative work
• Bachelor’s Degree Business, Public Administration or other social science or related field is desirable 

Job Status: Non-Exempt

Salary Range:  Grade 4  |  $46,146 - $76,535